How to Compress and Decompress Folders and Files (87)

 
1 The procedure below shows how to compress and decompress folders and files

 2  If not too large, Users can send them email.  

Size Limits for Attachments

 3 The size limit for attachments to an email depends on software of the e-mail sender.

 4 Some software has a size limit for attachments of 5 or 10 MB. 

 5 If the folder size rates as too large to email, Senders can split it into two or more folders – possibly with compression  –  and mail each folder separately.

Compress and Uncompressed files (zip files)

 Advantages of Compressed Files

6 Compressed files <mshelp://windows/?id=4c7a98ab-e99e-485d-ae81-28110bfe3b9c> take up less storage space and Users can  transfer tjem  to other computers more quickly than uncompressed files.

 7 Users can work with compressed <mshelp://windows/?id=1a90864b-9827-4d9d-a1a4-a513ee999fba>  files and folders in the same way that Users work with uncompressed files and folders

 8 Users can combine several files into a single compressed folder, making it easier to share a group of files, since Users need only to attach one folder to an e­mail message instead of several files.

 Procedure

9. Locate the compressed folder that contains the files desired to extract.  

10   Do one of the following:

(a) To extract a single file or folder, double-click the compressed folder to open it. Then, drag <mshelp://windows/?id=a02f310e-c1c4-4bc9-8706-4d0aadd51b6d>  the file or folder from the compressed folder to a new location.

(b) To extract the entire contents of the compressed folder, right-click the folder, click Extract All, and then follow the instructions.

.
To compress a file or folder <mshelp://>

11.  Locate the file or folder that you want to compress.

12.  Right-click the file or folder, point to Send To, and then click the Compressed (zipped) Folder.  A new compressed folder is created. To rename it,right-click the folder, click Rename, and then type the new name.

 To extract files or folders from a compressed folder <mshelp://>

13.  Locate the compressed folder from which  to extract <mshelp://windows/?id=0e424ae7-e619-4fbf-a66d-7eaa48c10a84> 

14.  Do one of the following –

15 To extract a single file or folder, double-click the compressed folder to open it. Then, drag <mshelp://windows/?id=a02f310e-c1c4-4bc9-8706-4d0aadd51b6d>  the file or folder from the compressed folder to a new location.

16 To extract the entire contents of the compressed folder, right-click the folder, click Extract All, and then follow the instructions.

17 Compressed files <mshelp://windows/?id=4c7a98ab-e99e-485d-ae81-28110bfe3b9c> take up less storage space and Users can transfer them  to other computers more quickly than uncompressed files. Users can work with compressed   files and folders in the same way that they can work with uncompressed files and folders.

18  Users can also combine several files into a single compressed folder, making it easier to share a group of files, since Users need  only  attach one folder to an e­mail message instead of several files.

19. Locate the file or folder to compress.

20. Right-click the file or folder, point to Send To, and then click Compressed (zipped) Folder. This action creates a new compressed folder. To rename it,
right-click the folder, click Rename, and then type the new name.

21. Locate the compressed folder  or files that Users want to extract <mshelp://windows/?id=0e424ae7-e619-4fbf-a66d-7eaa48c10a84> 

22  Do one of the following –

(a) To extract a single file or folder, double-click the compressed folder to open it. Then, drag <mshelp://windows/?id=a02f310e-c1c4-4bc9-8706-4d0aadd51b6d>  the file or folder from the compressed folder to a new location.

 (b) To extract the entire contents of the compressed folder, right-click the folder, click Extract All, and then follow the instructions.

 

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